It is the mission of the Show Low Unified School District’s Operations Department to provide for the safe and caring transportation and environment to the students as well as staff riding our buses.

We hold each driver and student accountable to the policies and procedures established by the Show Low Unified School District and the State of Arizona, helping us accomplish our mission. We ensure that our drivers are fully trained and given the tools that they need to keep all of our students safe at all times.

Field Trip and White Fleet Policy
Field Trips:

1. Any and all staff who plan to utilize any district vehicle will be required to submit their driver’s license. A copy will be kept on file at the transportation office.

2. All staff who will drive a district vehicle will be required to submit their 39-month motor vehicle record. A copy will be kept on file at the transportation office.

3. Pre-trips of all district vehicles are required any time a vehicle is going to be used. All drivers are required to do a pre-trip on the vehicle or vehicles they are checking out. Pre-trip training will be provided. Pre-trips are to be done on a tablet or form by the staff member who is driving the vehicle. Transportation will provide the tablet or form and instruct staff on how to use it

4. All staff who utilize white fleet vehicles will be required to sign a white fleet agreement. These will be in a green binder inside the vehicle.

5. All staff who drive a district vehicle are expected to return the vehicle clean and full of fuel. Vehicles that are returned needing to be cleaned or fueled will result in the staff members privileges of driving district vehicles to be suspended or terminated for multiple offenses.

6. All district vehicles have been inspected by transportation staff. The driver of the vehicle is responsible to identify any damage prior to leaving the yard. Any and all damage that happens to a district vehicle has to be reported to a transportation staff member and an incident report filled out. Any vehicle that is returned and damage is found by transportation staff that was not reported will result in the staff member or organization that was responsible for the vehicle to permanently lose privileges of all district vehicles.

7. Field trips need to be submitted to the transportation office a minimum of two to four weeks prior to the trip. Submit the request to the field trip coordinator at the school of your employment within enough time for it to be approved and drivers scheduled.

8. All trips are to be submitted by the field trip coordinator to the trip software called Traversa. If the trip is not submitted to Traversa it will not be scheduled. This includes administration trips for the district office. Transportation will provide drivers if possible.

9. All trip information needs to be correct and accurate which includes student counts, how many vehicles are needed, the date and time of departure. As well as if the trip is going to an event where the bus needs to park and any directions that are needed.

10. If you are leaving after or before hours you may pick up the vehicle the day prior. The vehicle may be parked in the district parking lot for use the next morning. All district vehicles are to be picked up and dropped off between the hours of 8am to 12pm, Monday through Friday. Vehicles are required to be checked out and checked in with a transportation staff member.

11. Any organization that needs a trip overnight will provide a hotel room for the driver of the bus. The driver needs their own room in order to get eight hours of sleep which is required by law.

12. Any mileage that is put on a district vehicle has to be recorded. Paperwork for field trips is required to be filled out accurately, legibly and turned into a transportation staff member.

Vehicle Returns:

All district vehicles must be returned to the transportation department.
If returning a vehicle after office hours which are Monday through Thursday 8 am to 5pm and Friday 8 am to 12 pm. Paperwork and keys must be turned into the white box which will be located outside the transportation office.
Vehicles must be returned fueled, cleaned and undamaged. If the vehicle is found needing to be cleaned or fueled the organization or person who took the vehicle will be contacted to come to the transportation department on the same day and remedy the situation.
Any damage to the vehicle must be reported to the transportation department and an incident report filled out. It has to be reported within a 24 hour time frame.
Failure to clean or fuel any vehicle will result in the suspension of driving privileges.

Student Transportation in Private Vehicles

Students may not be transported in private vehicles. Transportation may only be in District-approved vehicles during school or school-sponsored events.